| PDN PhotoPlus International 2007 |
| Frequently Asked Questions |
 |
FAQs are organized by category to make your information search easier. Please click on one of the buttons below:
Schedule
Attending
Exhibiting
Press
Need more answers? Personal assistance? Please contact us
SCHEDULE QUESTIONS
What are the dates of PDN PhotoPlus International 2007?
October 18-20, 2007
When is the exposition open?
Thursday, October 18
9am – 10am Preview for Gold Expo Pass and Seminar Attendees only
10am – 5pm Exhibit Hall Open
Friday, October 19
9am – 10am Preview for Gold Expo Pass and Seminar Attendees only
10am – 5pm Exhibit Hall Open
Saturday, October 20
10am – 4pm Exhibit Hall Open
What is the conference schedule?
Click here for a full conference schedule.
When are future PDN PhotoPlus International shows being held?
October 23-25, 2008
October 22-24, 2009
ATTENDING QUESTIONS
TRAVEL
Where is PDN PhotoPlus International 2007 being held?
Jacob K. Javits Convention Center
655 West 34th Street (on 11th Avenue)
New York, NY 10001
What hotels are offering special rates?
Special reduced rates have been secured at the several local hotels. For more information on hotels available, and to book your hotel, please click here.
How do I book a hotel room?
Special reduced rates have been secured at the several local hotels. For more information on hotels available, and to book your hotel, please click here.
How do I get an International Visa letter of invitation?
Once you are registered and paid in full, send an e-mail requesting an International Visa letter of invitation to photoplus@nielsen.com. A letter of invitation will be sent within five business days. Please note that if your visa request is denied by your country, you will receive a full refund for your registration fees.
REGISTRATION AND BADGES
How do I register for the show?
Click here to register for the show.
What are the fees to attend the show?
Expo Only --- $40
Gold Expo Pass--- $79
Conference Two-Hour Seminars
Two Hour Seminars |
|
1-2 Seminars |
$95 each |
3-4 Seminars |
$85 each |
5-7 Seminars |
$80 each |
Full Seminar Package (8-9 Seminars) * |
$495 |
*Does not include Hands-On or Three Hour Seminars |
Special Hands-on Computer Classes- - $170 each
Special Three-Hour Seminars- - $120 each
What are the registration hours?
Thursday, October 18, 2007 7:30am – 5pm
Friday, October 19, 2007 8am – 5pm
Saturday, October 20, 2007 8am – 4pm
When will I receive my badge?
Badges will be mailed out towards the end of September, if registered by September 26, 2007. If you do not receive your badge in the mail, please go to the express badge pick-up counters in the Javits Convention Center during registration hours
How do get an invoice?
Send an e-mail to photoplus@nielsen.com to request an invoice. Please include your company name and address, name of attendees, and what they would like to attend. Invoices will be e-mailed or mailed within five business days. All registrations must be paid in full prior to the conference. Please allow adequate time to get your invoice processed.
Do you accept purchase orders?
Yes. Please send your purchase orders to photoplus@nielsen.com or fax 703-488-2800. Once we receive your purchase order, we will send you an invoice within five business days. All registrations must be paid in full prior to the conference. Please allow adequate time to get your invoice processed.
How do I get a W-9 form?
Click here to download a W-9 form.
How can I be deleted from your mailing, fax or e-mail list?
If you would like to be removed from the mailing, fax or e-mail list, please send your request via fax to 703-488-2800 or e-mail: photoplus@nielsen.com. Please include “Remove from Mailing List” in the subject line.
Can I register onsite?
Yes, please visit the “Register Here” attendee registration counters at the Javits Convention Center during registration hours.
I want to bring a guest, is there a guest registration?
All attendees must be registered for the show; there is no guest registration.
EXHIBIT HALL
What exhibitors will be at PDN PhotoPlus International 2007?
Click here to view a list of current exhibitors.
CONFERENCE
What sessions are being offered at PDN PhotoPlus International 2007?
Click here to view the conference schedule.
How much do the seminars cost?
Conference Two-Hour Seminars
Two Hour Seminars |
|
1-2 Seminars |
$95 each |
3-4 Seminars |
$85 each |
5-7 Seminars |
$80 each |
Full Seminar Package (8-9 Seminars) * |
$495 |
*Does not include Hands-On or Three Hour Seminars |
Special Hands-on Computer Classes--- $170 each
Special Three-Hour Seminars--- $120 each
Do I need to get a ticket to attend the sessions?
You do not need tickets to attend the conference sessions, but you will need your Conference Pass to enter the sessions. When you receive your badge, there will be a Conference Pass below your badge that will list all of the sessions you have purchased, and you will need to show this at the door to enter the session. If you add sessions to your registration, please make sure all sessions are listed on your Conference Pass. If you purchase sessions after your badge is mailed, you will need to pick up a new badge and Conference Pass at the advanced attendee registration counters at the Javits Convention Center during registration hours.
Do I need a ticket to attend General Sessions or Special Evening Sessions?
No tickets are needed for the General Sessions or Special Evening Sessions. These events are open to all Gold Expo Pass holders and Conference attendees. You will not receive a ticket for these events, nor will they be listed on your Conference Pass. Priority admittance will only be given to Gold Expo Pass holders and Conference attendees, which will be indicated by their badge holder color.
MISCELLANEOUS
Will there be shuttles to/from the convention center and the hotels?
Shuttle service will be provided to and from the Jacob Javits Convention Center, Penn Station and the hotels in our block. Click here for the complete shuttle schedule.
Are children allowed on the show floor?
No one under the age of 18 will be allowed on the show floor during set-up and tear-down. Children under the age of 18 will be allowed on the show floor with adult supervision during the show hours. Please stop by registration onsite to sign a child waiver form and pick up a child badge. Absolutely no strollers will be allowed on the show floor at any time. This is for safety reasons.
Are wheeled carts and/or bags allowed on the show floor?
For the safety of our attendees and exhibitors, no wheeled carts, wheeled bags or strollers will be allowed on the show floor. Please utilize coat deck area on level 2
Please e-mail photoplus@nielsen.com should you need to address this policy with show management.
Are wheelchairs or motorized scooters available?
Wheelchairs are available on a first come, first serve basis. Simply visit the Javits Concierge Desk to sign a wheelchair out. If you need a motorized scooter, you can reserve one by calling 212-216-2222 and making a reservation with a Javits preferred vendor.
What is the dress for the show?
The conference is business casual.
Who should attend the show?
PDN PhotoPlus International is the most comprehensive learning event in the photographic and imaging industries. This year's conference will offer over 100 in-depth photography and design seminars, including several hands-on workshops, taught by world-renowned experts. You'll find information-packed, idea-generating sessions at the only conference in the country that's 100% focused on photography, design & imaging.
EXHIBITING QUESTIONS
PROSPECTIVE EXHIBITOR
What is included in my booth rental fee?
8’ high backwall drape
3’ side-rail dividers
7’x44” booth identification sigh with company name and booth number
24 hour general security for exhibit hall (not individual booths)
Website and show guide listing
Listing in PhotoPlusConnect
Unlimited exhibitor booth personnel badges which permit access to exhibit hall during move-in, show hours and move-out
Pre-show attendee list (if requested by September 14th)
How do I purchase a booth?
Contact us today at 703-488-2742 or Melissa.bard@nielsen.com, or click here to download an exhibit booth order form and fax it to 703-488-2725.
What booth spaces are available?
Click here to view the current floor plan.
BOOTH SET-UP
When can we move in to our booth?
Exhibitor move-in will be handled on a targeted day system.
{EXPO MOVE-IN DAYS & HOURS
Sunday, October 14 |
10:00a.m. – 4:30p.m |
(BY APPOINTMENT ONLY*) |
Monday, October 15 |
8:00a.m. - 4:30p.m. |
(SEE TARGET TIMES ON PLAN**) |
Tuesday, October 16 |
8:00a.m. - 4:30p.m. |
|
Wednesday, October 17 |
8:00a.m. to 4:30p.m. |
|
The hours above indicate the times which exhibitors have access to the exhibit hall. Exhibitors are permitted to work after 4:30p.m. each night on an exit only basis until 7:00p.m. This means once you exit the exhibit hall, you will not be permitted re-admittance without prior approval of Show Management. No one under 18 years of age will be permitted onto the exhibit floor during move-in and move-out.
* NOTE: Exhibitors who wish to take advantage of early move-in on Sunday, must coordinate timing with and receive approval from Diana Thompson of Freeman. Diana can be reached at (201) 998-6444 or
diana.thompson@freemanco.com
** NOTE: For 2007 a targeted move-in has been schedule. Please reference the shaded floorplan in the General Information Section of this service kit for more details. Should you need to request an off target time, please contact Diana Thompson of Freeman for approval. Diana can be reached at (201) 998-6444 or diana.thompson@freemanco.com.
When can we break down our booth?
PDN PhotoPlus International 2007 closes on Saturday, October 20, 2007 at 4:00pm. As stated in your contract you are not allowed to break down your booth until this time. You will be stopped by Show Management if you attempt to do so and it could effect your participation in next year’s event.
What is the Marshalling Yard and why do I have to go there?
The Marshalling Yard is a staging area for all vehicle deliveries that need to drop off shipments on the loading dock. The yard is located on 33rd Street between 11th and 12th Avenues. If your shipment does not adhere to hand carry regulations it must be unloaded off the dock and so you must check in at the Marshalling Yard before visiting the loading dock.
Can I use my own dolly/hand truck and move my stuff in to my booth?
You are allowed to move in your own exhibit material as long as it is "hand-carry" items only. "Hand-carry" is exactly what it says: Any items that you do not need wheeled carts of any kind to move. You will have 20 minutes to unload your vehicle in the designated area and must have someone with the vehicle at all times. If you do not meet these requirements you will need to contact Freeman at 201.246.2160 for more information.
Can I set up my own booth?
You may setup your own booth if it is a 10x10 (100sq. ft) or less and you can meet the following requirements:
1) Set-up can be reasonably accomplished in 1/2 hour or less;
2) No tools are used in the assembly or dismantle;
3) Individuals performing the work must be full time employees of exhibiting company.
How do I find out my booth number and/or where I am located on the show floor?
Call the Exhibitor Hotline at 703.488.2944 between 8:30am – 5:00pm EST.
How do I order items for my booth (i.e. carpet, electrical, furniture)?
Refer to your service kit for order forms, or click here to go to the Exhibitor Service Center and download the necessary forms. If you have any questions about filling out the forms, please call the Exhibitor Hotline at 703.488.2944 between 8:30am – 5:00pm EST.
When will I receive my Exhibitor Service Kit, and what does it include? –
In Mid-July an e-mail will be sent out to all our exhibitor contacts with a link to the electronic version of the Exhibitor Service Kit. This website will include everything you need, including direct links to online ordering sites and electronic versions of forms and flyers. If you have not received your e-mail by the end of July please call the exhibitor hotline at 703.488.2944 between 8:30am – 5:00pm EST.
The Exhibitor Service Kit includes important information on Registration, Hotel & Travel Accommodations, Promotional & Sponsorship Opportunities, Service Contractors, and information on Shipping, Booth Furnishings, and Labor. Exhibitors should take a few minutes to read through their Service Kit and note important deadlines. In many cases, these deadlines could help exhibitors save on their expenses!
How do I find out if my booth meets all regulations?
Exhibitors should first check the IAEM booth set-up guidelines located in the Union Work Rules/Fire Regulations/Guidelines section of the online service kit. For booths that are over 400 square feet, or that are peninsula or end cap booths, they must complete a booth approval form (located in the General Information Tab) and submit the required drawings to show management. If you still have questions, please call the Exhibitor Hotline at 703.488.2944 between 8:30am – 5:00pm EST.
Where do I ship my booth materials?
If you are shipping between September 7th & October 8th, 2007, you can ship to the advance warehouse:
PDN PhotoPlus International 2007
Exhibiting Company Name
Booth Number
c/o Freeman Decorating Company
909 Newark Turnpike
Kearny, NJ 07032
If you are shipping direct to Javits (not before Monday, October 15th, 2007 - - see target times):
PDN PhotoPlus International 2007
Exhibiting Company Name
Booth Number
c/o Freeman Decorating Company
Jacob K. Javits Convention Center
The corner of 39th Street and 12th Avenue
New York, NY 10001
Where can I find placement of other companies at PDN PhotoPlus International 2007?
Click here to visit the PDN PhotoPlus International 2007 floor plan. You will see where all of the companies are currently located, including your neighboring booths. You can also click here for an alphabetical list of exhibitors.
What are the deadlines for exhibiting?
Deadlines can be found online by clicking here. If you still have questions, please call the Exhibitor Hotline at 703.488.2944 between 8:30am – 5:00pm EST. Please note that July 20th, 2007 is the deadline to be included in the show directory.
Do I have to submit a booth approval form?
For booths that are 400 square feet or over, or that are peninsula or end cap booths, they must complete a booth approval form (located in the General Information section of the online service kit) and submit the required drawings to show management. If you still have questions, please call the Exhibitor Hotline at 703.488.2944 between 8:30am – 5:00pm EST.
What does my insurance certificate need as additional insured?
PDN PhotoPlus International 2007, Jacob K Javits Convention Center, Photo District News Magazine, Freeman Decorating and Nielsen Business Media, State of New York, New York Convention Operating Corp, NY C.C Development Corp, Empire State Development Corp,Triborough Bridge & Tunnel Authority. It also must include all of the show dates (October, 14 - October 21, 2007).
MISCELLANEOUS
What is a show guide listing, and how do I make sure my company is listed properly?
The show guide is a comprehensive, magazine style, information guide to PDN PhotoPlus International 2007, and will be provided to all attendees and exhibitors. This guide will include information about your company including a short company description, three product categories, where you can be located on the show floor, and post show contact information. Click here by July 20, 2007 to update your company information to ensure that all of your correct information will be listed in the show guide.
How many exhibitor badges do I get for my company?
You get an unlimited number of exhibitor booth personnel badges for your booth. All exhibitor booth personnel working the booth (including set up and tear down), need to have a badge.
Click here for exhibitor registration.
How do I get free expo passes for my clients?
All exhibitors will automatically receive an allotment of personalized free expo passes; additional passes will be available on a first-come, first-served basis. Passes will be mailed to all exhibitors who have signed up at least 16 weeks prior to the show; again at 12 weeks; and a final mailing 8 weeks prior. A form to request more passes can be found in the Exhibitor Service Kit; online in the Exhibitor Service Center or in the original package of passes. You can also request a .PDF of the free pass which can be e-mailed to your clients. Exhibitors are strongly encouraged to use these passes to invite their best clients to visit them at the show... for FREE! If you have any questions, please contact Sheryl O’Keefe, Marketing Manager at Sheryl.okeefe@nielsen.com, or 703.488.2785.
How do I get an attendee list?
Exhibitors can request a complimentary pre-show attendee list by filling out the form in the exhibitor service kit by September 14, 2007. Post-show attendee lists can be purchased up to 30 days post show. Please note the pre- and post-show attendees lists do not include phone numbers, fax numbers or e-mail addresses due to recently enacted Federal communications laws. Lists will include attendees and mailing addresses only.
How do I upgrade my booth space?
Contact your sales representative Melissa Bard (703-488-2742 or Melissa.bard@nielsen.com), or click here to download an exhibit booth order form and fax it to 703-488-2725.
How do I get a pre-show media list?
All exhibitors will automatically receive the pre-registered media list via e-mail approximately 6 weeks prior to the show. We strongly encourage exhibitors to contact the media prior to the show to inform them about new product introductions, special events, etc. If you have any questions, please contact the PR firm: Link Marketing Communications at photoplus@linkmc.com or 212-500-5848.
Where do I drop off my press kits onsite?
There will be a Press Room at PDN PhotoPlus International 2007 where members of the press are qualified and given a badge and event information. Exhibitors are invited to bring press releases and press kits to the onsite press room. For PDN PhotoPlus International 2007, we recommend shipping about 50 press kits to your booth: then deliver 25-30 to the press room and keep the remaining kits at your booth. We do not recommend shipping press material directly to the press room(4B TERRACE), as you will incur additional fees. Questions about the press room may be directed to the PR firm: Link Marketing Communications at photoplus@linkmc.com or 212-500-.5848.
What other opportunities are available for promoting my company?
Our goal at PDN PhotoPlus International 2007 is to find the best ways to put you in touch with your audience and to help you make sales. That’s why we’ve developed several sponsorship opportunities that will enhance your presence at the show. Click here for more information. You can also contact your sales representative Melissa Bard (703.488.2742, Melissa.bard@nielsen.com) for more information.
What is the dress for the show?
The conference is business casual.
Who attends the show?
PDN PhotoPlus International is the most comprehensive learning event in the photographic and imaging industries. This year's conference will offer over 100 in-depth photography and design seminars, including several hands-on workshops, taught by world-renowned experts. You'll find information-packed, idea-generating sessions at the only conference in the country that's 100% focused on photography, design & imaging.
TRAVEL
Where is PDN PhotoPlus International 2007 being held?
Jacob K. Javits Convention Center - 655 West 34th Street ? New York, NY 10001 (on 11th Avenue)
What hotels are offering special rates? And how do I book a room?
Special reduced rates have been secured at the several local hotels. Click here for more information.
How do I get an International Visa letter of invitation?
Once you are registered and paid in full, send an e-mail requesting a International Visa letter of invitation to photoplus@nielsen.com. A letter of invitation will be sent within five business days. Please note that if your visa request is denied by your country, you will receive a full refund for your registration fees.
REGISTRATION AND BADGES
How do I register my exhibitor booth personnel?
Click here for exhibitor registration. Detailed instructions can also be found in your exhibitor service kit.
What are the registration hours?
Sunday, October 14, 2007 wristbands and badgeholders will be given out by security
Monday, October 15, 2007 wristbands and badgeholders will be given out by security
Tuesday, October 16, 2007 *1pm – 4:30pm
Wednesday, October 17, 2007 8am – 4:30pm
Thursday, October 18, 2007 7am – 5pm
Friday, October 19, 2007 9am – 5pm
Saturday, October 20, 2007 9am – 4pm
*On Tuesday, exhibitors will be given a wristband by security to enter the show floor before 1:00pm. No name badges will be given out on Tuesday morning.
How do I make a change to my registration?
Click here for exhibitor registration. Detailed instructions can also be found in your exhibitor service kit.
How do I get a W-9 form?
Click here to download a W-9 form.
When will I receive my badge?
Badges will be mailed out towards the end of September, if requested by September 26, 2007. Badges for exhibitors are mailed to the main contact for the exhibiting company (the one on the exhibit booth contract). If you do not receive your badge in the mail, please go to the Exhibitor Registration counters in the Javits Convention Center during registration hours.
Can I register my exhibitor booth personnel onsite?
Yes, please visit the Exhibitor Registration (brown) counters at the Javits Convention Center during registration hours.
PRESS QUESTIONS
Who may receive complimentary press credentials?
To be registered as a member of the press, you must provide proper editorial credentials indicating employment by an established news outlet. A copy of your business card must accompany your registration form. Freelancers must include two samples of industry-related bylined articles or reports published within the last six months.
The following are eligible for press credentials: trade and business publications; newspaper and wire reporters; broadcast TV and radio reporters; freelance writers, reporters and authors currently under contract; analysts.
PLEASE NOTE: Sales and marketing representatives are not considered members of the working press and need to register using the standing online registration form. Authors and/or book publishers in the process of researching future books on the imaging industry are not eligible for press credentials. We cannot issue press credentials to editorial photographers; photographers covering PDN PhotoPlus International 2007 are eligible and must submit original letter of assignment or a copy of contract from editor-in-chief.
How do I register?
Press may register online at www.photoplusexpo.com, by choosing “Press” from the menu bar and following the links to press registration.
How will I know my registration has been approved?
You will receive a confirmation e-mail or fax following your approval.
When will I receive my press badge?
Badges for press will not be mailed in advance. You can pick up your press badge in the press room (4B TERRACE) at the Javits Convention Center during press room hours.
When will the press room be open?
Thursday, October 18, 2007 9am – 5pm
Friday, October 19, 2007 9am – 5pm
Saturday, October 20, 2007 9am – 4pm
|
